Instructor Training

Accessing the Assignment Inbox


Each assignment in a class has an assignment inbox. The assignment inbox contains any submissions that have been made by students or the instructor to the assignment. To access the assignment inbox, click on the "View" link next to the name of the assignment on the class homepage.

Elements of the Assignment Inbox

The assignment inbox is a sorted list of columns containing information regarding submissions in an assignment. The assignment inbox can be organized by any of the criteria listed - for example, clicking on the column heading name of "author" will sort the contents of the assignment box by author last name from A to Z. Clicking the column heading again will sort it again by the reverse of the criteria, from Z to A.

The column headings in the assignment inbox are:

author - a column containing the names of any enrolled students and the names given for any non-enrolled instructor uploaded papers in the assignment. Clicking on the name of the author opens the class portfolio page for any enrolled students. Enrolled student names are underlined and lettered in blue

title - the title given for any paper submitted. If there is no submission for a user, this field will list -- no submission --. Clicking on the title of a paper will open a text version of the paper with submission information, but no Originality Report data, to allow an instructor to view the student paper

report - the report column contains the "Originality Report" icon. The icon contains a percentage indicating the overall similarity of the paper to information in the Turnitin repositories, 100% being ‘fully similar’, 0% indicating ‘no similarity’. The icon is rectangular and contains the percentage number and the corresponding color. If only a grayed out icon is available, the report is not ready. A "--" in the report column indicates no submission or that no Originality Report is generated based on assignment settings. For more information, see the Viewing Originality Reports section of this guide or view the Originality Report video.

grade - the grade column indicates GradeMark image availability. A pencil icon shows what papers have not yet been graded in GradeMark. No icon indicates that no submission was made or that GradeMark digital assessment is not available for the class or account. If the icon is available, click on the pencil icon to open a GradeMark window. Once a paper is graded the point value given to the paper will replace the pencil icon in the grade column

response - the response column provides instructors with insight on which students have viewed their graded papers. An icon of a person with a check mark notifies the instructor that the student has viewed their graded paper in GradeMark for over 30 seconds

file - a page icon and indicator of the file type of a submission that was uploaded to Turnitin, or -- in the event no submission was made. Click on the page icon to download a copy of the submission as originally uploaded by the student to the assignment

paper ID - the unique numeric ID number assigned to every submission made to Turnitin. This column contains -- if no submission was made. The paper ID is also provided to students or instructors when submitting by file upload or copy and paste as part of the digital receipt

date - the date of a submission. Any dates shown in red indicate a late submission made after the due date and time of an assignment. The format is day-month-year. If no submission was made after the due date/time for a student, this column shows "(late)" in red. If the due date has not passed, students in the class with no submissions have a "--" in this column.

The assignment inbox also contains a number of items in the assignment inbox panel at the top of the assignment inbox. See the "Organizing the Assignment Inbox" section for more information on these functions. The items are:

  • all papers, marked papers, viewed papers, new papers - allows an instructor to select which folder of an assignment inbox to view. By default, all papers are in the "new papers" folder. The available folders are "all papers," "marked papers," "viewed papers," and "new papers." Papers can be moved between folders in the assignment inbox by using the move to function. Papers only can be placed in a single folder. Selecting a folder will display only that folder unless "all papers" is selected, which shows every submission in an assignment

  • submit button - allows an instructor to begin submitting a paper or papers to this assignment

  • GradeMark Report - provides information on how many times each QuickMark was used on and each rubric criterion rating given for each graded paper in an assignment. This allows instructors to more quickly identify learning patterns among their students and determine which rubric criteria or writing skills their students show strengths or weaknesses in.

    To view the GradeMark Report summary click on the "GradeMark Report" button.

    Within the GradeMark report there are two main viewing options: the "rubrics" tab or the "quickmarks" tab. If e-rater grammar check is turned on for an assignment a third tab will appear titled e-rater® Marks. Clicking on the "quickmarks" tab will display the QuickMark sets used in grading the papers within the assignment and the number of QuickMark editing marks used in each paper from each QuickMark set. To view which specific QuickMark editing marks were used from each QuickMark set, click on the "details" link under the QuickMark set you would like to view.

    GradeMark report tracks and records each QuickMark used within a students paper. This information is located underneath the QuickMark symbol column header to the right of the student name and paper title. Use the QuickMark set name tabs to navigate between QuickMark sets.

    To export the GradeMark report click on the "export report" button on the top right corner of the assignment inbox. Whichever page of the GradeMark report you are currently viewing will be exported to an excel file.

    Selecting the rubrics tab will open the rubric portion of the GradeMark report. There are two viewing options for the "rubrics" tab: "numerical scores" or "qualitative scores." Use the "View" as pull down menu to move between the two options.

  • delete, download, and move to - these buttons appear once a check box is selected to the left of the author name and perform the selected action on the selected papers

  • page - if there is more than one page to an assignment inbox, click on the page number to move between the pages of the assignment inbox and view the submissions on the pages

Viewing Papers

Every paper submitted to an assignment can be viewed online. To view a paper through the Turnitin web site without saving a copy to the computer, the instructor simply needs to click on the name of the paper under the "title" column of the assignment inbox. This will open the paper in a new window with the submission and student information as well as the text of the paper.

Downloading Papers

The instructor may also download and save papers submitted to an assignment. Instructors may download papers one by one, or in a zip file. Instructors on an account with the GradeMark or Peer Review products active may also select whether to download a PDF version of the submission or the original file format.

Downloading papers one at a time:

  1. Click on the icon under the file column for the paper to download.
  2. (If available) For Peer Review and GradeMark accounts, a pop-up window prompts the user to select Originally submitted format or PDF format.
  3. The files will download to be saved on the user’s computer

Bulk Download

Instructors can bulk download papers in either the original or GradeMark formats.

Downloading papers in a zip file:

  1. From the assignment inbox, click the check boxes to select the papers that will be downloaded
  2. The user may also select the check box in the column heading to download all papers from all pages of an assignment inbox.
  3. Click on the "download" button above the author column and select "Original File"
  4. Click on "ok" to accept the download
  5. Select the file format to download in if prompted to do so
  6. The files will download to be saved on the user’s computer

Downloading GradeMark papers in a zip file:

  1. From the assignment inbox, click the check boxes to select the papers that will be downloaded
  2. The user may also select the check box in the column heading to download all papers from all pages of an assignment inbox.

    Note: If you select all papers within your class the papers that have not been graded with GradeMark will not be included in the bulk download

  3. Click on the "download" button above the author column and select "GradeMark Paper"
  4. Click on "ok" to accept the download. A message will appear above your assignment inbox indicating that the selected files are being compressed into a zip file and once compression is complete the file will be available to download in the Turnitin messages inbox
  5. The messages inbox will indicate a new message when the file is available for download. Click on the "messages" tab
  6. Click on the "message" link. All new messages are given the status "New"
  7. To download the zip file click on the available link(s)

    Note: There may be more than one link due to the large number of files selected for compression. To download all the files that you selected for compression please make sure to click on all available links

Viewing Originality Reports

The Turnitin Originality Report provides an overall similarity index for a submission. This index determines the percentage of similarity between a submission and information existing in the Turnitin repositories selected as search targets for an assignment. Any text from the paper matching to text in the repositories is created with a link to the source in the Turnitin repository.

Opening the Originality Report

The Turnitin Originality Report can be accessed from the assignment inbox. Under the report column are the icons indicating the percentage of the Overall Similarity Index and the corresponding color on a blue to red scale.

Organizing the Assignment Inbox

Turnitin offers the instructor user many methods to organize papers in the assignment inbox to assist with handling large classes or simply to quickly sort the submissions and Originality Reports in an inbox.

The following are the ways an instructor is able to organize the assignment inbox:

  • sorting by column header - click any of the following column names to sort the inbox by that column: author, title, similarity, grade, and date. Click a second time to re-sort in the opposite direction, e.g. A-Z becomes Z-A
  • sorting by folder - the instructor is able to select and move papers to the viewed or marked folders by checking the box to the left of the author name and clicking the "Move To..." button. Select the destination folder from the drop down menu and click on submit to move the paper to the selected folder
  • deleting unwanted papers - an instructor can delete papers at any time by checking the box to the left of the paper and clicking the "delete" button. These papers are removed from the assignment inbox but not the submission repository

Viewing Late Submissions

Students enrolled in a class show up in the assignment inbox. If a student has not submitted a paper, -- "no submission" -- will show up in place of a paper title. To quickly view which enrolled users have not submitted a paper, sort the inbox by paper title by clicking on the "title" column heading.

Note that some users may accidentally enroll multiple times and appear both as -- "no submission" -- and with a submission. To check this, click on the "author" column heading to sort the student list by name and check for duplicates.

If a paper is submitted late to an assignment the submission date appears in red. If no submission has been received by the due date and time, "late" will show up in red in the date column.

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